Hybrid Events (In-Person and Online)

Many events in SeatRobot have in-person and online elements. For example, I am creating an event where hundreds of people will meet in-person at a venue. However, there is also an option for people to join via Zoom.

Events that have a mix of in-person and online elements are referred to as hybrid events.

To start, navigate to SETUP inside your event.

In the MORE EVENT DETAILS table, click the circle to the left of HYBRID.

Then, you will add the in-person details for your event, by clicking the SELECT VENUE and/or ADD VENUE buttons. For more information on this process, please refer to In-Person Events.

Next, you will add the online details to your event by clicking the ONLINE DETAILS button. For more information on this process, please refer to Online Events.

Once you've finished adding your online details and your in-person venue details, press SAVE in the MORE EVENT DETAILS table.

After pressing SAVE, if you navigate to your event web page, the in-person venue details will be visible on the right hand panel, and there will be a note signifying that it is a HYBRID EVENT.

Once someone registers, they will be sent a confirmation email. If they click the MY DETAILS button, they'll be taken to their guest registration page.

If you decided to keep the 'Display on Guest Registration Page' checkbox switched on, the online details for the event will display on the right hand panel. For more information on this process, please refer to Online Events.

If you'd prefer that online meeting details are only distributed via email, you can send them in the Confirmation Email or an Announcement Email.

Another method we'd recommend for hybrid events is creating multiple registration buttons, one for in-person attendance, then another for online attendance.

For more information on this process, please refer to Registration Options with Registration Buttons.

Thank you! If you have questions about this process, or other features in SeatRobot, please reach out to support.