Filtering Guests via Responses to Additional Registration Questions

One of the most useful functions of additional registration questions is the ability to filter, organize and group people based on their responses. 

To do this, first navigate to GUEST LIST.

Click the registration data icon.

The SEARCH BY REGISTRATION RESPONSES window will appear. You can choose any combination of options to filter by. They all serve different functions.

For example, if I wanted to see everyone that submitted an answer to my allergies / dietary restrictions question, I would check the box next to both of those questions, and select FILTER FOR RESPONSES and CONFIRMED GUESTS, then press SUBMIT.

The guest list will now show a filtered list of every confirmed guest who submitted an answer for the allergies / dietary restrictions question. It will also display the number of guests who belong to this filter group in the top left corner. I can also export this list into an external document.

You can also use the filter function to determine which guests have not yet answered their registration questions. To do this, select FILTER FOR NO RESPONSE and CONFIRMED GUESTS. Then click the button SELECT ALL RESPONSES and press SUBMIT.

The guest list will now display a filtered list of your guests who have not answered one or more of the registration questions. The number of people who belong to this filter category will be displayed in the top left. 

Note how the comment icons that corresponds with their name is purple. When a guest has answered their registration questions, this icon is yellow.

If you want to send an announcement email directly to the guests who have not answered their registration questions, please refer to our article Follow-Up on Additional Registration Questions.

Another great use of the filtering feature is to display people who have chosen a specific answer for a registration question. For example, I need to see everyone who chose kayaking as their preferred activity for the summer retreat.

In the SEARCH BY REGISTRATION RESPONSES window, I would choose FILTER FOR RESPONSES and CONFIRMED GUESTS. Then, I would check the box that corresponds with kayaking and click SUBMIT.

My guest list will display a filtered list of everyone who chose kayaking as their preferred activity. You can see in the comment column to the left, that one guest changed their answers. This is noted by their comment icon being replaced with a red circle. For more information on this process, please refer to Editing Guest's Responses to Additional Registration Questions.

Thank you! If you have questions about this process, or any other features in SeatRobot, please reach out to support.