When you add your online meeting details (access link, meeting ID and optional dial-in number) to your Seatrobot event setup page (either via a Zoom account integration or manually) they will appear automatically in all your confirmed guests' registration pages.
Additionally, the Seatrobot 'Add To Calendar' buttons on those guest pages includes the same online meeting information, neatly formatted for easy access / action from your participants' calendar programs.
Seatrobot makes your online event easy to access from a calendar:
These confirmation pages are displayed to your participants as soon as they accept an invite to your online event. For participants who register using your event's Register page, this page is accessible from the confirmation email they receive.
You can also insert the event's online meeting details automatically into your confirmation emails using the online meeting details macro in your email template:
As event manager you can control who has access to this information and when, by a) choosing when you add the info to your event details page and b) customizing the content of your confirmation emails to include or not include a link to the personal registration page.
Include the meeting information right from the start for automatic access by any guest who accepts an invite or registers online.
Add a link to the information in your participant's confirmation emails
Leave the access information out until nearer the event until you can gauge the response to the meeting registrations
Add links to the information only in emails to certain groups of registered participants
Wait until your event is fully subscribed before creating specific confirmation messaging including the meeting info.