How Can I Send Registrants The Zoom Details For My Class?

There are two options in Seatrobot for distributing online or Zoom information to guests who register for a class. 

Option #1 - Add Online Details in event-setup: 

Add online details directly to the guest's personal registration page. 

1. To do this, click on the purple 'Online Details' button in the 'More Event Details panel' (see Figure 1). This is located in the 'Setup' section of the event.  

Figure 1

2. This brings up the 'Manage Online Meeting' modal, where information regarding Zoom meetings or other online events is added (see Figure 2). 

Figure 2

3. After the information for the online meeting is entered make sure that the checkbox at the bottom of the panel is checked. This is how to get the information to appear on the guest's personal registration page (see Figure 3). 

Figure 3

4. Once a guest has registered, the online information for the class will show on the guest's personal registration page as seen below in Figure 4. 

Figure 4

Option #2 - Add Online Details into Confirmation Emails

The next way to distribute online or Zoom information to guests is via the confirmation email in Seatrobot. 

1. Go to the emails section found in the top navigation bar inside the event. Then, select which confirmation email is going to contain the online information. If the event is free, then select the 'Free' confirmation email, if the event is paid, then select the 'Ticket' confirmation email (see Figure 5). 

Figure 5

2. Once the correct confirmation email is chosen, you can begin to edit the email to meet the requirements of the event. If you have added the online information for the event via the 'Manage Online Meeting' modal (see Figures 1 & 2), then you can use the 'Event Fields' dropdown menu inside the confirmation email to quickly add the online information (see Figure 6). If you did not add the Online Meeting details in event-setup, you can simply paste your meeting link details into the body of the confirmation email.

Figure 6

3. After the confirmation email is set up to contain your online meeting details / links, each guest who registers will receive that information by default.

Option #3 - Create and Schedule an Announcement Email

Announcement Emails can be created in advance and scheduled to be sent out at a future date of your choosing. For example, you may wish to create and schedule an email which includes the zoom login details, to be sent out to all confirmed guests the day before the class.

1. Go to EMAILS: Click on 'Send Annnouncment'

2. Give your email an internal name for your own reference and Save

3.