Using the QR-Code feature for check-in at your events can speed the check-in process, make life easier for your registration staffers, track proof of attendance more accurately, and provide a convenient way to get event information to attendees on the day of the event.
It is helpful to understand the best way to manage QR-Code Check In when using it in your event.
Displaying the QR-Code to Attendees
It is important to make the QR-Code easily accessible to your guests during check-in. Because there is only one QR-Code per event, there is no restriction on how many copies you can make available.
How many should I print?
We recommend printing out and displaying one QR-Code display for every 100 - 200 attendees, depending on the size of the window of time guests are likely to be arriving (if you have many guests, but they will be checking in over a longer time period, less codes may be necessary)
How should QR-Codes be displayed?
It is important that your attendees understand how to use the QR-Code at check-in. We recommend you download and use our QR-Code check-in templates for your event see below). These include a space for you to insert your event's QR-Code, plus clear visual instructions for your attendees.
To maximize your attendee's ability to utilize QR-Code check-in, we recommend that you station a suitable number of registration staff within the area of your displayed QR-Codes. These staffers should understand the QR-Code check-in process and be available to proactively assist any attendees who seem to be having a technical or other issue. Think of this like supermarket assistants at the self-checkout registers, or airline employees at the self check-in machines. One staffer for every 5 - 10 QR-Code displays should be sufficient.
'Check In Here' Template: this template has graphics / text instructions for event attendees and a space for adding the .png file of your event QR-Code. Available as a .pdf or .png graphic, or as a Word doc or a vector .ai file:
Check In Here .pdf file - download
Check In Here .png file - download
Check In Here .docx file - download
Check In Here .ai file - download
Instruction Graphic with Help Text: the isolated graphic with help text from the Check In Template. Download this to insert into any of your custom art for QR-Code display.
Instruction Graphic with Help Text .pdf file - download
Instruction Graphic with Help Text .png file - download
Instruction Graphic with Help Text .ai file - download
Instruction Graphic without Text: the isolated graphic without help text from the Check In Template, so that you can insert your own text in another language. Download this to insert into any of your custom art for QR-Code display.
Instruction Graphic with no Text .pdf file - download
Instruction Graphic with no Text .png file - download
Instruction Graphic with no Text .ai file - download